Privacy Policy
At TalentNest Recruitment, we are committed to protecting your privacy and ensuring that your personal data is processed in a safe and secure manner. This Privacy Policy outlines how we collect, use, and protect personal data in compliance with the Data Protection Act 2018 and UK GDPR.
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1. Information We Collect
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We collect and process the following personal data:
For Candidates:
Name, contact details (phone number, email), CV/resume, job preferences, work history, references, and any other information provided during the recruitment process.
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For Clients: Business name, contact details (phone number, email), recruitment requirements, job vacancy details, and any other information related to the recruitment process.
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2. Purpose of Data Processing
We process personal data for the following purposes:
For Candidates: To assess and match candidates with job opportunities, communicate updates regarding job applications, and manage the recruitment process.
For Clients: To provide recruitment services, match suitable candidates with job vacancies, and facilitate the recruitment process.
For Both: To comply with legal obligations, including keeping records of recruitment activity and communications.3. Legal Basis for ProcessingWe process personal data based on the following legal grounds:
Contractual necessity: To perform services as agreed (e.g., matching candidates with job opportunities).
Legitimate interests:
For administrative purposes, such as improving our services and communicating with clients and candidates.
Consent: Where we have obtained your explicit consent to use your personal data for a specific purpose (e.g., storing CVs or sending marketing communications).
Legal obligation: To comply with laws and regulations, such as record-keeping for employment or tax purposes.4. Retention of DataWe retain personal data for the following periods:
Candidates: Your personal data will be retained for a period of 6 months from the date of your last interaction with us unless you request it to be removed sooner. After this period, your data will be securely deleted or anonymized.
Clients: Your personal data will be retained for 6 months from the last engagement unless you request it to be removed sooner.
5. Your Rights Under the UK GDPR
As an individual, you have the following rights regarding your personal data:
Right to access: You can request a copy of the personal data we hold about you.
Right to rectification: You can request that we correct any inaccuracies in the personal data we hold.
Right to erasure: You can request the deletion of your personal data, subject to any legal obligations we may have.
Right to restriction of processing: You can request that we restrict the processing of your personal data under certain circumstances.
Right to data portability: You can request a copy of your personal data in a commonly used and machine-readable format.
Right to object: You can object to the processing of your personal data in certain circumstances, including for direct marketing purposes.
If you wish to exercise any of these rights, please contact us using the details provided below.
6. Sharing Your Information
We will not sell or rent your personal data to third parties. We may share your data with the following categories of recipients:
Clients (employers) in relation to the recruitment process.
Service providers who assist us in the provision of our services (e.g., IT services, email platforms, data storage providers).
Regulatory authorities where required by law or for compliance purposes.
We ensure that any third parties we share data with comply with data protection laws.
7. Data Security
We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, use, alteration, or disclosure. However, no method of electronic transmission or storage is completely secure, and while we strive to protect your data, we cannot guarantee its absolute security.
8. International Data Transfers
In certain cases, personal data may be transferred to countries outside the UK. If this occurs, we ensure that appropriate safeguards are in place to protect your data, such as the use of standard contractual clauses approved by the UK Information Commissioner’s Office (ICO).
9. Contact Us
If you have any questions about this Privacy Policy or wish to exercise any of your rights regarding your personal data, please contact us at:
Email: hello@talentnest.co.uk
Phone: 0113 403 5884
10. Complaints
If you are not satisfied with how we have handled your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s data protection authority.
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ICO Website: https://www.ico.org.ukICO
Helpline: 0303 123 1113